For instance, to sort our demonstration sheet by Num and then Place means to sort the Num values and then sort the Place values within the Num group. When sorting by multiple columns, you’re grouping.

SEE: How to easily include dynamic dates in a Word doc using Excel (TechRepublic) How to do a multi-column sort in Excel (These shortcuts are harder to remember.) Now that you know the basics, we can move on to multi-column sorts. To take the Home tab route, press Alt-H-S-S and Alt-H-S-O. Sorting shortcuts can do the same thing without removing your hands from the keyboard: With the cursor anywhere in the column you want to sort by (within the data set, of course), press Alt-A-S-A for an ascending sort and Alt-A-S-D for a descending sort. Figure A shows an ascending sort on the Num field.

Or you can right-click the cell, click Sort, and then click the appropriate option from the resulting submenu. On the Home tab, you can click Sort & Filter in the Editing group. Click anywhere inside the column you want to sort by and click one of the Sort options in the Sort & Filter on group on the Data tab. How to do a single-column sort in ExcelĮven the newest of users can run a simple ascending or descending sort on a single column. This article isn’t appropriate for the browser version. You can work with your own data or download the demonstration. I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use older versions. SEE: 60 Excel tips every user should master Then, we’ll look at a macro that runs a two-column sort. First, I’ll show you how to find some keyboard shortcuts for one-column sorts. It’s still easy, but it can stop you in your tracks and some users don’t like to slow down that much. However, once you get into sorting multiple columns, a sort requires more clicks and choices. For the most part, we run so many simple sorts that we think nothing of it.

Sorting data is easy and for the most part, Microsoft Excel offers a number of ways, including keyboard shortcuts, to get the job done. How to reset your Windows 10 password when you forget it Image: Aajan, Getty Images/iStockphoto Must-read Windows coverageĭefend your network with Microsoft outside-in security services Here are some ways to make your sorting life easier. If you run sorts in Excel a lot, you might benefit from shortcuts or even a macro. How to use shortcuts to sort in Microsoft Excel

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